Mount Allison grant application guidelines & procedures

  1. The J.E.A. Crake Foundation provides funding for projects which enhance study, teaching and scholarship in the Humanities, which the Foundation understands to be the following: Canadian Studies, Classics, Drama, English, Fine Arts, History, Modern Languages, and Literatures, Music, Philosophy, Religious Studies and Women’s and Gender Studies.
  2. Ongoing Foundation projects are administered through established University Committees or through collegial departmental processes. Exceptions are: XV (Sawdon Award), XVI (Arts Internships), XVII (Teaching Awards) and XIX (PA Concert) which are administered by committees set up expressly for the purpose. The Scholarships and TRHS Awards (I and II) and Bursaries (XX, XXI) are administered by the Financial Aid and Awards Counsellor and the ArtsWork Internships (XXII) by the Director of the Owens Gallery and the University Archivist.
  3. One-time grants (XVIII Crake Humanities Projects) are administered by the Dean of Arts who will inform holders of their administrative and fiscal responsibilities. (See information sheet for XVIII Crake Humanities Project Funding).
  4. Funding is for projects which clearly serve as enrichment and not for those projects which the Foundation understands to be the normal responsibility of the University.
  5. Proposals should include a clear statement of the anticipated participation of and benefit to students, a description of the project, and a budget which includes information on other grants applied for and/or received.
  6. The Foundation does not contribute to endowments or other on-going funds.
  7. Funding for faculty research and creative activity will be considered only in the context of the already established J.E.A. Crake Faculty Awards for Creative and/or Research Projects administered by the Senate Committee on Research and Creative Activity.
  8. It is expected that funds will be spent in the fiscal year (University) in which they are received, unless otherwise noted. If there are funds remaining in accounts for the on-going projects at May 1, the Foundation will provide only the amount needed to bring the total to the appropriate level.
  9. There will be an annual report to the Foundation on each project and if it is evident that the terms and conditions have not been met, funding for that project or program will be reduced or withdrawn.
  10. Proposals for new funding, increased funding for established projects, or for suggested changes to terms, conditions, and procedures of established projects, must be received by the Foundation by November 20.

University procedures

  1. Proposals for funding of new projects, and recommended changes to funding and/or procedures related to on-going projects or program will be submitted to the Dean of Arts by November 1. See #4 above.
  2. Annual reports for established projects will be submitted to the Dean of Arts by May 20. See #7 and #8 above. A report for a one-time or limited-term project will be submitted to the Dean of Arts by May 20 for every year in which the project is funded. See #7 and #8 above.
  3. Please note that continuation of funding for any on-going Crake grant is contingent upon evidence that the terms and conditions are met each year. Thus it is important that those responsible for administering each grant understand the stated conditions and procedures.
  4. The Controller will report on the status of all Crake accounts as of May 1. It is the responsibility of those who have signing authority for these accounts to speak to the Controller concerning any problems well in advance of this date.